Explore these less obvious DojoExpert features to get more from your account.
Tip #1: Allow students to update their data online
Enable this under “settings” -> “modules”. Email students the link shown there so they can log in with their UID and password to update their address, phone numbers, and other personal information.
Tip #2: Display the class count at check-in
The attendance app can display each member's current class count at check-in. Go to “Finance” -> “Subscription packages”, enable “display limit status on check in”, and set an attendance limit. For example, “Welcome John Smith (2/4)” means this is John's second class out of four allowed or paid for.
Tip #3: Insert bulk attendance data
OK, this is a really hidden feature 🙂 You can’t find it anywhere and you can access it only if you know the direct link which is:
https://manager.dojoexpert.com/account/prisutnost-sum.aspx
This will allow you to insert historical attendance totals for each member so the count starts at a specified number. This is useful if you are moving from another system and don’t want to start attendance counting from zero.
Tip #4: Assign members to multiple dojos
Each member has one assigned dojo, but can enroll in groups at other dojos. Go to “Members” -> “Groups and classes” and select the group. Groups from other dojos will not appear in the member's profile, which lists only groups from their assigned dojo, but the enrollments remain active and attendance can be tracked.
Tip #5: Add payments without invoices
Normally, you create an invoice before recording a payment. To do both at once, go to “Finance” -> “Add payments”, select one or more members, and choose “(new)” in the invoice list. The system creates an invoice for the specified amount and records the payment against it.
Tip #6: Add expiration fields
Use expiration fields to track dates such as license expiration for each member. DojoExpert provides a reminder 10 days before expiration and a report for reviewing dates.
For example, create a “license expiration” custom field, choose the “date” type, and enable “expiration field”. Enter dates in member profiles, then open “expiration fields” under “custom fields” in the left-hand menu. The report lists items that have expired or will expire in 10, 20, or 30 days. Dashboard reminders link to the report when something expires within the next 10 days.